The success of an organization or a club depends on its relevance to a campus or a school that it calls its home. A club can establish its relevance by keeping a large population base or by honing members who will take up the key positions. However, nothing can prove to be as effective as handling school-wide events effectively.
There are some guidelines that will help an organization handle an event successfully. Here are some key takeaways:
Make Sure of the Relevance of the Event
When conducting an event, make sure that it either addresses the current demands of the student body or it is timely and relevant to the occasion. During the enrollment period, the club might want to handle grievance drive or entertainment booth drive that will ease the students from their vacation mode. During the Halloween period, handling Halloween parties are a must, especially when raising funds.
You might also organize blood drives and donation campaigns during national disasters. You may even opt any event giving out free goodies, for any possible reason.
Prepare Down to the Last Logistics Need
Consequently, the club will be obliged to prepare the logistics needs of the event, especially when handling school-wide activities. This might need the extra attention of the club leaders for even a small lapse in logistics provision might prove to be detrimental to the entire event.
Always prepare an ‘emergency kit’ of the most useful tools during the event, such as a masking tape, a pair of scissors, a stereo jack, or even spare boxes. These small tools will prove to be handy especially when dealing with accidental lapses on stage.
Campaign Intensely
Nothing can be as effective as conducting a massive campaign for the event in making the event relevant and talk-of-the-town. By campaigning intensely, you will be ensured of meeting the minimum number of attendees for your event and will make your club look more legitimate.
You may want to utilize the power of social media in order to keep the event in people’s mind. You may also use text brigades as an alternative. In case that you have a spare budget for publicity, you may want to print out posters and place them to where people frequently stay (e.g. library, bulletin boards, coffee shops).
Secure Key Attendees
After campaigning, make sure that the event has reached its targeted audience. When handling an event for the freshmen students, make sure that your event invites will reach this group of people. Alternatively, when you want to conduct an academic event such as seminars and trainings, you may want to secure the presence of school instructors and teachers for added legitimacy and relevance.
Prepare Post-Event Campaigns
Lastly, your club will want to leave an impression to those who have attended the event. This is your chance to sell the name of the club for future memberships, or to ask for feedbacks for future event improvements. Preparing post-event gimmicks will make an impression on the people that your club cares for your audience and target participants.
Whatever event your club will organize, make sure that these basic tips will be followed accordingly. It will not only secure the legitimacy of your club, but will also show to the people the capability of the club to handle things on its own.